1. What is Consular Legalization?
As per Clause 2, Article 2 of Decree 111/2011/ND-CP, consular legalization is the process by which a competent Vietnamese authority certifies the authenticity of seals, signatures, and titles on foreign documents, enabling their legal recognition and use in Vietnam.
For condominium purchase transactions, foreigners must consular-legalize documents such as passports, marital status certificates, or marriage certificates (if applicable) to meet the requirements of notarization agencies or land registration authorities in Vietnam.
2. The Role of Consular Legalization
Foreigners purchasing condominiums in Vietnam must provide documents proving their legal status and personal circumstances, as stipulated in Article 8 of the Housing Law 2023. Documents issued by foreign authorities must be consular-legalized to ensure their legality for use in Vietnam. Specifically, consular legalization serves to:
- Verify Document Legality: Ensures that documents such as passports, marital status certificates, or marriage certificates issued by foreign authorities are duly stamped and signed by authorized individuals, confirming their authenticity (without verifying the content of the documents).
- Meet Notarization Requirements: Purchase or transfer agreements for condominiums must be notarized at a notary office as per the Notary Law. Foreign documents that are not consular-legalized will not be accepted by notaries.
3. Required Documents for Consular Legalization
Applicants for consular legalization must submit one set of documents, including:
– 01 declaration of certification/ legalization of using Form LS/HPH-2012/TK;
– The originals of identity documents (identity card, passport or papers of passport replacement value) for filing the case directly; or 01 copies of personal documents (identity card, passport or papers of passport replacement value) for the case filed by mail. This document does not need authentication.
– Papers and documents requested consular legalization (which have been certified by the Ministry of Foreign Affairs of the host country or other competent authorities of foreign countries where Vietnam representative offices or representative offices Vietnam Male part-time).
– 01 copies of papers and documents requested consular legalization.
– 01 translations of papers and documents requested consular legalization into Vietnamese, English, except for the following cases:
+ Papers and documents that are prepared in Vietnamese or English; or
+ Papers and documents in Russian, French, Spanish, Chinese, German and legalization proposal consular representative offices in Vietnam respectively in Russia, France, Spain, China Korea, Germany; or
+ Papers and documents are prepared in other languages in addition to Russian, French, Spanish, Chinese, German, legalization proposals in other representative bodies, if the agency has a staff representative receiving dossiers that understand the same language.
– 01 copies of translations of papers and documents for your records.
– 01 envelope specifying the recipient’s address (if documents submitted by mail and requests sent by mail).
If verification of document authenticity is needed, the receiving officer may request the applicant to present original related documents and submit one photocopy for retention by the Ministry of Foreign Affairs.
4. About Premier Realty
With extensive expertise in legal consultancy and premium real estate, Premier Realty accompanies clients through every step of the transaction process. We provide comprehensive support for foreigners purchasing condominiums in Vietnam, including legal advisory services, guidance on document preparation, and swift, accurate consular legalization procedures. Premier Realty is committed to delivering absolute peace of mind, ensuring all transactions are transparent and fully compliant with Vietnamese law.Contact Premier Realty today to experience top-tier, reliable real estate services!
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